Notice of AGM

Dear Pre-School Member,

Annual General Meeting 2020 and recruitment of new committee members

As a parent/carer of a child at Swanwick Pre-School, you automatically become a member of Swanwick Pre-School, which is a charitable organisation and you are also entitled to act as a director by joining the committee.

With this letter you have the notice of the Annual General Meeting (AGM) and a proxy form if you cannot attend. The AGM will take place on Thursday 1st October 2020 by Zoom. This year due to Covid-19 restrictions we are unable to hold a physical meeting due to social distancing guidelines. We are required to hold an AGM each year and to appoint the committee to run Pre-School for the year.

We are committee run and parent/carer involvement is crucial to our continued existence and success. Volunteering for your Pre-School offers an ideal opportunity for you to become actively and practically involved in your child’s early years, make a difference to how your Pre-School is managed, meet other parents and the satisfaction of giving something back to your local community. Research shows clear benefits for children when parents become actively involved in their child’s learning and development from an early age. Current committee members have said that being a director at pre-school has helped them to develop their skills including, problem solving, financial planning, event planning and the opportunity to meet new like-minded people.

Ultimately we need your help to keep Swanwick Pre-School open. The 2018/19 academic year was financially extremely challenging due to unforeseen ceiling repair costs of £17,000. The committee however did a fantastic job and raised £12,000 in seven months. The 2019/20 academic year was equally challenging due to Covid-19 and resulted in a big reduction in fundraising activity. We now need new committee members to assist with fundraising and to manage the pre-school over the next academic year. Sadly a number of local pre-schools have recently closed due to a lack of funding and insufficient committee members to run the pre-school.

The role of the committee is to fulfil two roles and we welcome anyone who feels that they have the skills to contribute towards these:

(1) To manage the Pre School

(2) To fundraise

If you would like to join the committee please complete the attached nomination form and return it to Pre School no later than Friday 25th September 2020. At the AGM the new committee will be appointed. From the committee the positions of Chair, Vice Chair and Secretary will be filled.

If you are elected onto the Pre-School Committee you will become a director of the charitable company. In order for us to operate we have to have a minimum of five committee members, but realistically we need ten for effective governance. Unfortunately, if we do not have a committee then we cannot continue, so please do come along and support us.

If you would like further details on being a committee member, please email Alison Pickering on treasurer.swanwickpreschool@gmail.com and she can answer any questions or put you in touch with member of the committee who would be happy to speak to you via phone or video call. We also have a pack containing all the information. 

Please see attached the notice of the AGM, a nomination form to become a committee member and a proxy vote.

Yours faithfully,

Swanwick Pre-School Committee

Returning to Pre School Letter

Dear Parent/Carer,

 

We are really looking forward to welcoming our older children back on Monday 7th September and our new starters from Monday 14th September.

 

First and foremost, we wish to reassure you that the safety of your child and our staff is our top priority.  We have used the latest government guidance to update our coronavirus risk assessment (attached) to minimise the risk from coronavirus and used this to develop and implement our new way of working. Please review the attached risk assessment so that you can understand the actions we are taking and those we need you to take.

 

In particular we need you to:

·       Follow self-isolation guidance if your child or another member of your household, show signs of coronavirus symptoms (fever, loss or change to their sense of taste or smell or a persistent cough)

·       Get a test for anyone who shows symptoms of coronavirus and let us know the results of any coronavirus tests as soon as you can so that we can take the appropriate actions at preschool to protect the other families

·       Follow self-isolation guidance if your child or another member of your household have tested positive for coronavirus

·       Follow self-isolation guidance for your child if you have been contacted by the NHS test and trace service and asked to self-isolate, and seek a test if that person subsequently shows symptoms of coronavirus (and let us know the results)

·       Please email preschool at Swanwick.pre.school@googlemail.com even on a day your child does not normally attend to let us know if your child has developed coronavirus symptoms, or has had to enter self-isolation for other reasons

·       We request that only one person drop off and collect your child from the gate to assist in socially distancing at the entrance (on your child’s first session two parents can attend)

·       We ask that parents and carers should physically distance from staff and each other when dropping off and collecting children.  

·       Consider how you will arrive at preschool, the government advice is to walk or use private transport in preference to public transport, but public transport is acceptable if that is necessary

·       Minimise the number of settings you use for the care of your child

 

A member of staff will be at the gate to collect your child at the start of the session between:

 

Mornings:         8.50am – 9.00am

Afternoons:      12.35pm – 12.45pm

 

A member of staff will be at the gate for you to pick up your child at the end of the session between:

 

Mornings:         11.50am – 12.00pm

Afternoons:      3.35pm – 3.45pm

 

On the first session for any new starter, please remember to bring a photograph of their parents and anyone else who may be collecting them to enable us to hand over your child safely at the end of the session. If you could fill in the name badge that will really help us on the first day.

 

If you have any concerns about your child returning to Pre School or starting please email Lynda Wardle our Pre School manager on the above email and she will get back to you as soon as possible.

 

We look forward to seeing you soon,

 

Yours faithfully

Lynda Wardle

Preschool manager

 

Term dates 20/21

Swanwick Pre school term dates


Autumn Term


7th September 2020 – 23rd October 2020

2nd November 2020 – 15th December 2020 plus additional dates to allow for Christmas activities, depending on covid-19 guidelines
                                                                             
There will be an opportunity to talk to your child’s key person in October


Spring Term


4th January 2021 – 12th February 2021

22nd February 2021 – 1st April 2021

There will be an opportunity to talk to your child’s key person in March


Summer Term


19h April 2021 – 28th May 2021

7th June 2021 – 21st July 2021

Reports will be presented in July

End of term



We would like to remind all parents that tomorrow is our final day of term.

We would like to thank all the staff, children and parents for adapting fantastically to our new way of working over the last 7 weeks.

If you need to contact pre-school over the summer please send an email and someone will get back to you.

Pre School will return on Monday 7th September for children aged 3-4 and the younger children will start from Monday 14th September.

On behalf of all the staff and committee we would like to wish you a healthy and safe holiday and we look forward to seeing you all in September.

Kind regards

Lynda Wardle
Martin Dye 

Uniform orders

Due to the current government guidelines it won’t be possible to have parents come onto the Pre-School premises to buy uniform. Therefore  this year please order your uniform by emailing treasurer.swanwickpreschool@gmail.com and pay for the uniform by online banking. The uniform will be delivered to your home before Pre School starts back in September. 

Please email the quantity and size of the uniform you would like to purchase, the child’s name and address and the date you made the bank payment.

Please make online payments to:
Swanwick Pre School
Sort-code:  05-04-07
Account number: 70095432

Uniform prices
                                                                        
Pre School Sweatshirts       3-4 years       @£7.50 each                        .

                                             5-6 years       @£7.50 each                        


Pre School Polo Shirts        3-4 years       @£6.50 each                        

                                            5-6 years       @£6.50 each                        


Pre School Zip up Fleece   3-4 years       @£13.00 each                      
                                                
                                            5-6 years       @£13.00 each                      

Pre School Beanie Hat        One size        @£3.50 each                        



Clothing

Size
Chest
Length
Sweatshirt                 
aged 3-4
37cm
40cm
Sweatshirt                 
aged 5-6
38cm
46cm
T-shirt

aged 3-4
33cm
40cm
T-shirt

aged 5-6
35cm
46cm


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